Committee guide

Belleview PTCO 2019-2020 Committees Guide


Box Tops for Education

Important Dates: All Year Long

Important Contacts: Kylee Purcell and Sarah Pauly

Expenses: none; Projected Revenue: $300.00

Previous Chair: Kylee Purcell

Primary Responsibilities: Collect box tops from each class and the box located in the school lobby throughout the year. Submit box tops and labels twice per year. Coordinate a class party for classroom winners at the end of the year.



Every Dollar Counts Campaign

Co-Chairs: Emily Rissmiller and Jackie Stolze

Expenses: $2,000; Projected Revenue: $50,000

Previous Chairs: Sarah Wideman and Ali VanHuesen

Primary Responsibilities: Begin coordinating the fall fundraiser event during the spring semester and summer prior to the event. Coordinate the committee to organize donations and incentive structure. Solicit corporate sponsorship to cover fees. Promote event to Belleview families, community, teachers and school. Attend Check-in and all back to school events for promotion.   Work with treasurers to insure all pledges received and students given proper credit for donations. Plan and distribute incentives.



Student Directory

Co-Chairs: Mandy Lover

Important Dates: During the summer arrange sponsors. Compile book after data is available from CCSD.

Expenses: $300.00; Projected Revenue: $2,700.00

Previous Chairs: Ashlee Woods and Bianca Becker

Primary Responsibilities: Contact sponsors during the summer and arrange sponsorships, including getting PDF files. Put together the family directory with Liz Smith and Tani Stone’s help managing the data from the district. Work with CCSD printing services to print Student Directory. Student Directory’s will be promoted at Check-in, in eblasts and Wednesday folders.



Enrichment Programs

Chairs: Emily Becker

Important Dates: Summer and December

Important Contacts: Contact Front Desk for reserving rooms

Budget: none

Previous Chairs: Emily Becker

Primary Responsibilities: Schedule after-school activities and classes by working with outside companies and coordinating their use of school facilities. Coordinate with principal for approval of enrichment companies.



Family Dine Outs

Chair: Stephanie McGee

Important Dates: TBD

Important Contacts: local restaurants and vendors

Expenses: $300.00; Expected Revenue: $1,000.00

Previous Chairs: Kate Lenig

Primary Responsibilities: Work with local restaurants and vendors to create fundraising events. Previous restaurants we’ve worked with are: Chipotle, Chik fil A, Lil’ Ricci’s. Chik-fil-A allowed teachers and staff to work the event which was a huge hit with the families.



Field Day

Chairs:Ashley Hastedt & Emily Becker

Important Dates: TBD

Important Contacts: PE Teacher

Budget: $900.00

Previous Chairs: Emily Becker and Ashley Hastedt

Primary Responsibilities: Help PE Teacher plan and organize field days as well as coordinate parent volunteers and 5th graders.



Friends of the Arts

Chair: Erin Meyerhoff

Important Dates: Fall

Important Contacts: Mrs. Jones and Mr. Eschholz

Budget: None

Previous Chairs: Erin Meyerhoff

Primary Responsibilities: Assist art and music teachers with art and choir events (art show– fall and spring; choir events–twice a year; class musicals throughout year).



King Soopers

Chair: Stephanie McGee & Priscilla Hawkinson

Important Dates:

Expenses: $300.00; Projected Revenue: $5,700.00

Previous Chairs: Katie Ross & Darlene Cartwright

Primary Responsibilities: Promote King Soopers’ program and its use.



Legislative Representative

Chairs: Kristen Maley

Important Dates: Throughout the year

Important Contact: Jo Metoyer Moore (President of Cherry Creek Community Legislative Network)

Budget: none

Previous Chairs: Renee Cohen

Primary Responsibilities: Communicate information from the Cherry Creek Legislative Network, as well as the district on legislative matters affecting Belleview and the overall school district.



Media Center Chair

Chairs: Bill Hardman

Important Dates: Throughout the year

Important Contacts: Mrs. Pauley

Budget: none

Previous Chairs:Bill Hardman

Primary Responsibilities: Work with our librarian to coordinate volunteers in the media center and help with whatever projects or work need it.


Kindy Meet and Greet

Chairs: Michelle Evans & Elizabeth Herf

Important Contacts: Mr. Cramer, front office

Budget: $125.00- shared with Newcomer/Kindergarten Welcome

Previous Chairs: Valerie Thome

Primary Responsibilities: Buy Otter Pops. You will need approx. 400-500. Freeze ahead of time. TIP: don’t over layer them and rotate them so they all freeze all the way through. Once frozen, can be piled on top of each other. Transport in coolers to Meet and Greet, bring scissors. Staff the Meet and Greet event and enlist volunteers to help distribute Otter Pops.


Muffins with Mom and Donuts with Dad

Chairs: Erin Hirstine & Lisa Piantanida

Important Dates:

Muffins with Mom: August

Budget: $250.00 each

Previous Chairs: Erin Hirstine & Lisa Piantanida

Primary Responsibilities: Work with Total Orthodontics to utilize their sponsorship offer and solicit other sponsors. Promote event, coordinate volunteers and provide all drinks and treats.


Newcomer Welcome Committee &

Boo-Hoo/Woohoo Breakfast


Important Dates: Michelle Evans & Elizabeth Herf

Newcomer/Kindergarten Welcome: Wednesday, August 14th, 8:05 am

Tours: 1st Friday of each month

Important Contacts: Front Office

Budget: $125.00- shared with Meet and Greet

Previous Chairs: Kate Lenig, Amy Pugh and Julie Holt

Primary Responsibilities: Reserve Gazebo for Newcomer Event. Plan and organize treats and speakers for Newcomer Event on first day of Kindergarten. Print handouts for Newcomer Event.


Nominating Committee

Chairs: Val Thome & Leanne Airy

Important Dates: Meet in late February or early March to fill the slate of PTCO positions for the next school year.

Budget: none

Primary Responsibilities: Fill the slate for the 2020-2021 school year in February and March.


Philanthropy Club

Chairs: Ann LaPoint & Stephanie Miller & Priscilla Hawkinson

Important Dates: Monthly

Budget: none

Previous Chairs: Priscilla Hawkinson & Ann LaPoint

Primary Responsibilities: Plan and execute the Thanksgiving meal basket drive and monthly meetings and activities to benefit the community.  Coordinate with Student Council to raise funds or collect items for donations.



PIN Representative

Chairs: Joy Chung

Important Dates: TBD

Important Contacts:

Budget: none

Previous Chairs: Nancy Schwartz

Primary Responsibilities: Share the meetings topics and dates with the communications committee so they can alert the school community of upcoming meetings in the weekly eblast. Attend monthly PIN meetings held on the first Tuesday of each month during the school year and communicate information to the Belleview community.



Room Parent Coordinator

Chairs: Brigette Denning & Jackie Stolze

Important Dates: Holiday and Valentine’s Day parties

Expenses: $1,500.00 for all class parties (Holiday and Valentine’s Day)

Previous Chairs: Brigette Denning and Jackie Stolze

Primary Responsibilities: Obtain room parents for each class and provide guidance to the room parents throughout the year regarding class parties, gift letters, etc. with one organizational meeting in the fall. Assist with Teacher Appreciation Gift Cards for annual gifts for teachers and staff. Welcome new families into the community when new Belleview students enroll.



School Store/ Spirit Wear

Chairs: Elizabeth Duke, Sarah Malson, Stephanie Longcope & Jacaranda Palmateer

Important Dates: Fall Spirit wear sales and two Fridays per month

Expenses: $2,500.00; Projected Revenue: $500.00

Previous Chairs: Kate Smith and Emily Rissmiller

Primary Responsibilities: Chose item for fall spirit wear. Coordinate sale at school check-in, back to school nights and through eblasts. Manage school store (including ordering, inventory & staffing). Store is open 2 Fridays per month during lunch and at some larger events (Special Person‛s Day, Meet and Greet, Field Day, etc.).


School Supplies Kits

Chairs: Julie Holt & Christie Vu

Important Dates: Late Spring and right before school begins

Expenses: none; Projected Revenue: $2,000.00

Previous Chairs: Betsy Burns & Christine Vu

Primary Responsibilities: Send ordering information in late spring to families and order from a school supply store. Coordinate supply lists and promote to families. Coordinate delivery of supplies.


Teacher/Staff Gift Coordinator

Chairs: Stacey Anderson & Emily Becker

Important Dates: November and late April

Projected Revenue: $1,000.00

Previous Chair: Stacey Anderson & Emily Becker

Primary Responsibilities: Coordinate sales and manage the Scrips program that allows for the purchase of gift cards from local retailers twice during the school year.


Special Person’s Day

Chairs: Renee Cohen & Stephanie Geller

Important Dates: Monday and Tuesday, November 25th & 26th

Important Contacts: Front Office, Book Fair, and School Engineer

Expenses: $700.00

Previous Chairs: Valerie Thome & Leanne Airy

Primary Responsibilities: Make all arrangements for Special Persons Day, including: Promotion, Bulletin Board, Registration and Tracking, Decorations, Food and Drink and Staffing. We included Fruit leathers as an allergy friendly alternative this year.



Chairs: Erin Hirstine, Ann LaPoint & Stephanie Miller

Important Dates: Test: Tuesday, January 23rd

Important Contacts: Teachers, Mr. Cramer, and Printing Services

Budget: $300.00; Projected Revenue: $7,500.00

Previous Chairs: Erin Hirstine, Ann LaPoint & Stephanie Miller

Primary Responsibilities: Work with staff to develop spelling lists, promote Spellbound event to Belleview families, work with printing services to print pledge forms, send home pledge forms, work with teachers to get spelling tests administered and graded, arrange to collect pledges.


Fall Family Carnival

Chairs: Stephanie Geller, Gretchen Lipman & Jess Corbett

Important Dates: Friday, September 20th

Important Contacts: Front Office, Game Vendors, and Food Vendors

Expenses: $3,750.00; Projected Revenue: $3,250.00

Previous Chairs: Stephanie Geller, Gretchen Lipman & Jess Corbett

Primary Responsibilities: Work with committee to develop Totally Terrific Teacher Time, games, food, entertainment, decorations, volunteers, tickets, registration, cake walk, silent auction items.


Square 1 Art

Chairs: Nora Dispense

Important Date: Kick off: Wednesday, August 14th

Important Contacts: Mrs. Jones

Budget: none; Projected Revenue: $2,500.00

Previous Chairs: Nora Dispense

Primary Responsibilities: Work with Mrs. Jones and classroom teachers to insure all students participate in completing Square One drawing. Work with vendor to arrange for orders and deliveries. Promote purchases to school.


Staff Appreciation and Hospitality

Chairs: Erin Flynn-Rovak, Megan Vickery, Vanya Hecht

Important Dates: December (Holiday foods), January (Italian), March (Breakfast for Lunch), May (Cinco de Mayo)

Important Contacts: Building Engineer

Budget: $1,000.00

Previous Chairs:Erin Flynn-Rovak, Megan Vickery, Vanya Hecht

Primary Responsibilities: Coordinate breakfasts, lunches and snacks for teachers and staff throughout the year. Detailed agenda included in pass down folder.


Vision and Hearing Screenings

Chairs: Jeanie Smith and Emily Becker

Important Dates: October 10th

Important Contacts: Nurse Molly, Front Office

Budget: none

Previous Chairs: Amy Handlin, Jeanie Smith, Casey White and Emily Becker

Primary Responsibilities: Work with Nurse Molly to coordinate Vision and Hearing tests for entire school, including arranging for volunteers



Chairs: Julia Miller

Important Dates: Ongoing

Budget: part of PTCO administration budget

Previous Chairs: Julia Miller

Primary Responsibilities: Maintain the Belleview PTCO website throughout the school year.



Chairs: Jules Elders

Important Dates: Order forms in the fall, distribution in the spring

Budget: $7,000.00; Projected Revenue: $1,000.00

Previous Chairs: Casey White

Primary Responsibilities: Oversee the creation of the school yearbook; manage orders in the fall and yearbook distribution in the spring.


5th Grade Continuation Committee

Chairs: Shanna Ash, Laura Cutter, Michelle Evans & Erin Meyerhoff

Important Dates:  Movie Nights: Friday, November 1st & Thursday, February 6th, Continuation Party Thursday, May 22nd

Budget: $1,000.00 (plus whatever is raised from Movie Night fundraiser(s))

Previous Chairs:Corey Bebarta, Liz Smith, Kristina Craven, Heather Scott

Primary Responsibilities: Plan and Coordinate Move night(s) with 5th graders. Order tie dye supplies and  t-shirts for all 5th graders and plan a tie-dye day for students. Obtain baby photos of 5th graders and create a power point presentation of photos to be shown at continuation ceremony. Plan and supervise a party for all 5th graders at Sundance Pool.

Committee Kick Off Meeting 2019-2020

Important Date: TBD

Important Contacts: Leanne Airy and Valerie Thome

Budget: none

Previous Chairs: Wendy Forman, Priscilla Hawkinson and Stephanie McGee

Primary Responsibilities: Host a kickoff meeting to welcome the 2019-2020 Committee Chairs. Event typically held at president elect’s home. An opportunity for prior and incoming committee chairs to meet and share information.