Committee guide

Belleview PTCO 2018-2019 Committees Guide


 

Box Tops for Education

Important Dates: All Year Long

Important Contacts: Kylee Purcell

Expenses: none; Projected Revenue: $300.00

Previous Chair: Kylee Purcell

Primary Responsibilities: Collect box tops from each class and the box located in the school lobby throughout the year. Submit box tops and labels twice per year. Coordinate a class party for classroom winners at the end of the year.

 

 

Every Dollar Counts Campaign

Co-Chairs: Laura Cutter and Jackie Stolze

Expenses: $2,000; Projected Revenue: $38,000

Previous Chairs: Sarah Wideman and Ali VanHuesen

Primary Responsibilities: Begin coordinating the fall fundraiser event during the spring semester and summer prior to the event. Coordinate the committee to organize donations and incentive structure. Solicit corporate sponsorship to cover fees. Promote event to Belleview families, community, teachers and school. Attend Check-in and all back to school events for promotion.   Work with treasurers to insure all pledges received and students given proper credit for donations. Plan and distribute incentives.

 

 

Student Directory

Co-Chairs: Ashlee Woods and Bianca Becker

Important Dates: During the summer arrange sponsors. Compile book after data is available from CCSD.

Expenses: $300.00; Projected Revenue: $2,700.00

Previous Chairs: Liz Smith and Priscilla Hawkinson

Primary Responsibilities: Contact sponsors during the summer and arrange sponsorships, including getting PDF files. Put together the family directory with Liz Smith and Tani Stone’s help managing the data from the district. Work with CCSD printing services to print Student Directory. Student Directory’s will be promoted at Check-in, in eblasts and Wednesday folders.

 

 

Enrichment Programs

Chairs: Emily Becker

Important Dates: Summer and December

Important Contacts: Rhonda Griffin for reserving rooms

Budget: none

Previous Chairs: Emily Becker

Primary Responsibilities: Schedule after-school activities and classes by working with outside companies and coordinating their use of school facilities. Coordinate with principal for approval of enrichment companies.

 

 

Family Dine Outs

Chair: Kate Lenig

Important Dates: TBD

Important Contacts: local restaurants and vendors

Expenses: $300.00; Expected Revenue: $1,000.00

Previous Chairs: Stephanie Longcope

Primary Responsibilities: Work with local restaurants and vendors to create fundraising events. Previous restaurants we’ve worked with are: Chipotle, Chik fil A, Lil’ Ricci’s. Chik-fil-A allowed teachers and staff to work the event which was a huge hit with the families.

 

 

Field Day

Chairs:Ashley Hastedt & Emily Becker

Important Dates: TBD

Important Contacts: Pam Smith

Budget: $900.00

Previous Chairs: Nicol Day and Ashley Hastedt

Primary Responsibilities: Help Mrs. Smith plan and organize field days as well as coordinate parent volunteers and 5th graders.

 

 

Friends of the Arts

Chair: Erin Meyerhoff

Important Dates: Fall

Important Contacts: Mrs. Jones, Mr. Eschholz, and Mrs. Martin

Budget: None

Previous Chairs: Erin Meyerhoff & Casey White

Primary Responsibilities: Assist art and music teachers with art and choir events (art show– fall and spring; choir events–twice a year; class musicals throughout year).

 

 

King Soopers

Chair: Katie Ross & Darlene Cartwright

Important Dates: Check-In: Thursday, August 9th-morning  Meet & Greet: Thursday, Aug 9th-evening

Expenses: $300.00; Projected Revenue: $5,700.00

Previous Chairs: Katie Ross

Primary Responsibilities: Coordinate sales of King Soopers’ gift cards and promote their use.

 

 

Legislative Representative

Chairs: Renee Cohen

Important Dates: Throughout the year

Important Contact: Jo Metoyer Moore (President of Cherry Creek Community Legislative Network)

Budget: none

Previous Chairs: Ben Meyerhoff

Primary Responsibilities: Communicate information from the Cherry Creek Legislative Network, as well as the district on legislative matters affecting Belleview and the overall school district.

 

 

Media Center Chair

Chairs: Bill Hardman

Important Dates: Throughout the year

Important Contacts: Mrs. Pauley

Budget: none

Previous Chairs:Bill Hardman

Primary Responsibilities: Work with our librarian to coordinate volunteers in the media center and help with whatever projects or work need it.

 

Meet and Greet

Chairs: Leanne Airy & Valerie Thome

Important Date: Thursday, August 9th, 4-5pm

Important Contacts: Ms. Kophs, front office

Budget: $125.00- shared with Newcomer/Kindergarten Welcome

Previous Chairs: Wendy Forman, Priscilla Hawkinson and Stephanie McGee

Primary Responsibilities: Buy Otter Pops. You will need approx. 400-500. Freeze ahead of time. TIP: don’t over layer them and rotate them so they all freeze all the way through. Once frozen, can be piled on top of each other. Transport in coolers to Meet and Greet, bring scissors. Staff the Meet and Greet event and enlist volunteers to help distribute Otter Pops.

 

Muffins with Mom and Donuts with Dad

Chairs: Erin Hirstine & Lisa Piantanida

Important Dates:

Muffins with Mom: Wednesday, August 22nd, Doughnuts with Dad: Friday, August 31st

Budget: $250.00 each

Previous Chairs:Erin Hirstine & Lisa Piantanida

Primary Responsibilities: Work with Total Orthodontics to utilize their sponsorship offer and solicit other sponsors. Promote event, coordinate volunteers and provide all drinks and treats.

 

Newcomer Welcome Committee &

Boo-Hoo/Woohoo Breakfast

Chairs: Kate Lenig, Amy Pugh and Julie Holt

Important Dates:

Kindie Play Date: Friday, August 10th, 1:00-3:00 at Village Greens playground

Newcomer/Kindergarten Welcome: Wednesday, August 15th, 8:05 am

Tours: 1st Friday of each month

Important Contacts: Rhonda Griffin in front office

Budget: $125.00- shared with Meet and Greet

Previous Chairs:Nora Dispense, Stephanie McGee, Erin Flynn-Rovak

Primary Responsibilities: Reserve Gazebo for Newcomer Event. Plan and organize treats and speakers for Newcomer Event on first day of Kindergarten. Print handouts for Newcomer Event.

 

Nominating Committee

Chairs: Priscilla Hawkinson

Important Dates: Meet in late February or early March to fill the slate of PTCO positions for the next school year.

Budget: none

Previous Chairs: Jackie Stolze, Emily Rissmiller and Corey Bebarta

Primary Responsibilities: Fill the slate for the 2019-2020 school year in February and March.

 

Philanthropy Club

Chairs: Ann LaPoint & Stephanie Miller

Important Dates: Monthly

Budget: none

Previous Chairs: Priscilla Hawkinson & Tracy Swen

Primary Responsibilities: Plan and execute the Thanksgiving meal basket drive and monthly meetings and activities to benefit the community.  Coordinate with Student Council to raise funds or collect items for donations.

 

 

PIN Representative

Chairs: Nancy Schwartz

Important Dates: TBD

Important Contacts: http://www.pinccsd.org

Budget: none

Previous Chairs: Nancy Schwartz

Primary Responsibilities: Share the meetings topics and dates with the communications committee so they can alert the school community of upcoming meetings in the weekly eblast. Attend monthly PIN meetings held on the first Tuesday of each month during the school year and communicate information to the Belleview community.

 

 

Red Ribbon Week

Chairs: Kristen Maley & Kate Lenig

Important Dates: Two days the week of October 8th-12th (M-F)

Budget: $300.00

Previous Chairs: Stephanie Longcope, Kristen Maley, Kate Lenig & Stephanie McGee

Primary Responsibilities: Arrange for Red Ribbon Activities promoting healthy choices and healthy bodies.

 

 

Room Parent Coordinator

Chairs: Brigette Denning & Jackie Stolze

Important Dates: Holiday and Valentine’s Day parties

Expenses: $1,500.00 for all class parties (Holiday and Valentine’s Day)

Previous Chairs: Brigette Denning and Jackie Stolze

 

 

Primary Responsibilities: Obtain room parents for each class and provide guidance to the room parents throughout the year regarding class parties, gift letters, etc. with one organizational meeting in the fall. Assist with Teacher Appreciation Gift Cards for annual gifts for teachers and staff. Welcome new families into the community when new Belleview students enroll.

 

 

Scholastic Book Fair

Chairs: Nancy Schwartz, Nathan Wilcox, Bas Hollander, Stephanie Geller

Important Dates: Monday and Tuesday, November 19th & 20th

Budget: See Mrs. Pauley

Previous Chairs: Nancy Schwartz, Holly Hancock & Bas Hollander

Primary Responsibilities: Arrange book fair, including promotions, set up and tear down, staffing volunteers, and running book fair.

 

School Store/ Spirit Wear

Chairs: Kate Smith and Emily Rissmiller

Important Dates: Fall Spirit wear sales and two Fridays per month

Expenses: $2,500.00; Projected Revenue: $500.00

Previous Chairs: Kate Smith & Kelly Pisciotta

Primary Responsibilities: Chose item for fall spirit wear. Coordinate sale at school check-in, back to school nights and through eblasts. Manage school store (including ordering, inventory & staffing). Store is open 2 Fridays per month during lunch and at some larger events (Special Person‛s Day, Meet and Greet, Field Day, etc.).

 

School Supplies Kits

Chairs: Betsy Burns & Christine Vu

Important Dates: Late Spring and right before school begins

Expenses: none; Projected Revenue: $2,000.00

Previous Chairs: Betsy Burns

Primary Responsibilities: Send ordering information in late spring to families and order from a school supply store. Coordinate supply lists and promote to families. Coordinate delivery of supplies.

 

Teacher/Staff Gift Coordinator

Chairs: Stacey Anderson & Emily Becker

Important Dates: November and late April

Projected Revenue: $1,000.00

Previous Chair: Wendy Forman & Stephanie McGee

Primary Responsibilities: Coordinate sales and manage the Scrips program that allows for the purchase of gift cards from local retailers twice during the school year.

 

Special Person’s Day

Chairs: Valerie Thome & Leanne Airy

Important Dates: Monday and Tuesday, November 19th & 20th

Important Contacts: Front Office, Book Fair, and School Engineer

Expenses: $700.00

Previous Chairs: Wendy Forman, Stephanie McGee & Priscilla Hawkinson

Primary Responsibilities: Make all arrangements for Special Persons Day, including: Promotion, Bulletin Board, Registration and Tracking, Decorations, Food and Drink and Staffing. We included Fruit leathers as an allergy friendly alternative this year.

 

Spellbound

Chairs: Erin Hirstine, Ann LaPoint & Stephanie Miller

Important Dates: Test: Tuesday, January 16th

Important Contacts: Teachers, Ms. Kophs, and Printing Services

Budget: $300.00; Projected Revenue: $7,500.00

Previous Chairs: Kristina Craven and Erin Hirstine

Primary Responsibilities: Work with staff to develop spelling lists, promote Spellbound event to Belleview families, work with printing services to print pledge forms, send home pledge forms, work with teachers to get spelling tests administered and graded, arrange to collect pledges.

  

Fall Family Carnival

Chairs: Stephanie Geller, Gretchen Lipman & Jess Corbett

Important Dates: Friday, September 21st

Important Contacts: Front Office, Game Vendors, and Food Vendors

Expenses: $3,750.00; Projected Revenue: $3,250.00

Previous Chairs: Stephanie Geller & Sarah Wideman

Primary Responsibilities: Work with committee to develop Totally Terrific Teacher Time, games, food, entertainment, decorations, volunteers, tickets, registration, cake walk, silent auction items.

 

Square 1 Art

Chairs: Casey White and Nora Dispense

Important Date: Kick off: Wednesday, August 15th

Important Contacts: Mrs. Jones

Budget: none; Projected Revenue: $2,500.00

Previous Chairs:Liz Smith & Casey  White

Primary Responsibilities: Work with Mrs. Jones and classroom teachers to insure all students participate in completing Square One drawing. Work with vendor to arrange for orders and deliveries. Promote purchases to school.

 

Staff Appreciation and Hospitality

Chairs: Erin Flynn-Rovak, Megan Vickery, Vanya Hecht & Casey White

Important Dates: December (Holiday foods), January (Italian), March (Breakfast for Lunch), May (Cinco de Mayo)

Important Contacts: Building Engineer

Budget: $1,000.00

Previous Chairs:Erin Flynn-Rovak, Megan Vickery, Vanya Hecht & Missy Scully

Primary Responsibilities: Coordinate breakfasts, lunches and snacks for teachers and staff throughout the year. Detailed agenda included in pass down folder.

 

Vision and Hearing Screenings

Chairs: Amy Handlin, Jeanie Smith, Casey White and Emily Becker

Important Dates: Wednesday, September 26th

Important Contacts: Nurse Molly, Front Office

Budget: none

Previous Chairs: Amy Handlin, Missy Scully, & Priscilla Hawkinson

Primary Responsibilities: Work with Nurse Molly to coordinate Vision and Hearing tests for entire school, including arranging for volunteers

 

Website

Chairs: Julia Miller

Important Dates: Ongoing

Budget: part of PTCO administration budget

Previous Chairs: Bas Hollander

Primary Responsibilities: Maintain the Belleview PTCO website throughout the school year.

 

Yearbook

Chairs: Casey White

Important Dates: Order forms in the fall, distribution in the spring

Budget: $7,000.00; Projected Revenue: $1,000.00

Previous Chairs: Valerie Thome & Stephanie Longcope

Primary Responsibilities: Oversee the creation of the school yearbook; manage orders in the fall and yearbook distribution in the spring.

 

5th Grade Continuation Committee

Chairs:

Important Dates: Beginning of school year, Tie-dye day should be in August or September. Movie Nights: Friday, November 2nd & Thursday, February 7th, Continuation Party Thursday, May 23rd

Budget: $1,000.00 (plus whatever is raised from Movie Night fundraiser(s))

Previous Chairs:Corey Bebarta, Liz Smith, Kristina Craven, Heather Scott

Primary Responsibilities: Plan and Coordinate Move night(s) with 5th graders. Order tie dye supplies and  t-shirts for all 5th graders and plan a tie-dye day for students. Obtain baby photos of 5th graders and create a power point presentation of photos to be shown at continuation ceremony. Plan and supervise a party for all 5th graders at Sundance Pool.

Committee Kick Off Meeting 2019-2020

Important Date: Friday, April 12th, 2019

Important Contacts: Leanne Airy and Valerie Thome

Budget: none

Previous Chairs: Wendy Forman, Priscilla Hawkinson and Stephanie McGee

Primary Responsibilities: Host a kickoff meeting to welcome the 2019-2020 Committee Chairs. Event typically held at president elect’s home. An opportunity for prior and incoming committee chairs to meet and share information.